Customer Appointment Scheduler

 

*      Keep in touch with your customers by sending an automated personal message from your establishment via Email or Text Message.

 

*      Send immediate confirmation via Text Message or Email to your customer after they schedule an appointment.

 

*      Send a reminder message via Text Message and/or Email to your customer any number of days prior to their appointment.

 

*      Send a notice for the date & time of the upcoming appointment and/or a follow-up for customer satisfaction.

 

*      Go Green and lessen the amount of promotional material printed on paper.

 

 

 

*How it works?

 

*      A customer calls your company to schedule an appointment.

 

*      You enter their name, mobile number and email address into the W8TER system.

 

*      You then select the notifications you wish to send the customer and how often you would like the customer back for follow-up or additional services.

 

*      You select the Appointment Date & Time and you’re done!

 

*      From here the W8TER System:

1.      Automatically sends your customer a customized text/email message confirming the date and time of their scheduled appointment.

2.      Sends your customer a customized reminder message via text and/or email any number of days prior to their appointment.

3.      Sends your customer a Next Day Follow-up Message regarding the service performed.

4.      Sends your customer an email notification for them to call your office and schedule their next appointment.

5.      Automatically sends your office manager a daily email report of all customers with appointments for today.

6.      Displays your on-screen customer list based on their Scheduled Appointment Date.

 

 

 

*The W8TER Advantage

Why buy, design, fill-out, stamp and mail this…

 

When you can send a personal message…

and follow-up e-mail…

 

 

There are many reasons to incorporate a W8TER Automated Software Communication System into your business. We believe our system provides benefits for both your service and your customers. Our system adds value by capturing customers who receive updates for the services to which they are waiting. Therefore, your business increases customer retention. Our system can assist with CRM to grow, and retain your customer base. The W8TER system is unique in the way it has been designed. We have successfully created an efficient form of communication that is personalized to each customer. Blending personalization with technological efficiency is a breakthrough achievement for the professional services industry. This, coupled with a new communication experience delivers innovative possibilities.

 

 

 

*Customized Messages

 

THE FOLLOWING MESSAGES LISTED BELOW ARE INDUSTRY SAMPLES.  YOU MAY CUSTOMIZE EACH MESSAGE AND SET THE TIME FRAME THE MESSAGES ARE SENT TO YOUR PERSONAL PREFERENCES. YOU MAY ALSO ADD YOUR OWN GRAPHICS AND HYPER-LINKS TO EACH EMAIL.

 

*      APPOINTMENT CONFIRMATION (Message sent to customer after an appointment is scheduled)

 

(Customers First Name):

 

You have a scheduled appointment with (Professional) at (Company) at (Appointment Date & Time). Please call (Phone) if you need to re-schedule.

 

 

*      APPOINTMENT REMINDER (Text and/or Email Message sent to customer 1 day prior to appointment)

 

(Customers First Name):

 

This is to remind you of your appointment with (Professional) at (Company) at (Appointment Date & Time). Please call (Phone) if you need to re-schedule.

 

 

*      FOLLOW-UP SERVICE (Message sent to customer 1 day after appointment)

 

(Customers First Name):

 

Thank you for visiting us on (Appointment Date).

 

If you have any questions regarding your last appointment, please contact us at (Phone) so we can help.

 

Please visit our website at: (Website) for additional information.

 

 

*      NEXT APPOINTMENT (Message sent to customer 6 months after last appointment)

 

(Customers First Name):

 

It’s time for your next visit!

 

Please contact (Company) at (Phone) to schedule your next appointment.

 

Please visit our website at: (Website) for additional information.

 

 

*      PAST DUE APPOINTMENT (Message sent to customer 7 months after last appointment)

 

(Customers First Name):

 

You’re due for your next appointment!

 

Please contact (Company) at (Phone) to schedule your visit today.

 

Please visit our website at: (Website) for additional information.

 

 

*W8TER Daily Reporting

 

W8TER PROVIDES YOU WITH A DAILY EMAIL REPORT ON TODAYS APPOINTMENTS

 

 

 

*Contact Us

 

For more Information or General Sales call 888.989.8837 or email: Sales Department

 

Mailing address:

W8TER, LLC

3260 North Hayden Road

Suite # 206

Scottsdale, Arizona 85251

 

www.w8ter.com

1.888.989.8837